120 North Michigan Street Plymouth, Indiana 46563 1-219-936-2323
|
|
October 1997
The United States Congress has mandated that the States establish the Directory of New Hires, a directory of newly hired employees. The directory is to be used to discover and locate individuals who are under a court ordered obligation to pay child support, and to enforce child custody or visitation rights. Congress requires the State to establish the directory no later than October 1, 1997.
Effective October 1, 1997, within twenty business days of a new employee's date of hire, all employers are to submit to the Indiana Department of Workforce Development (department) a report containing the new employee's name, address and social security number; and the employer's name, address and federal tax identification number. The employer may submit the report by conveying to the department a copy of the new employee's W-4 form or, at the employer's option, an alternative scannable W-4 form. The report may be transmitted by electronic facsimile transmittal (fax) to 1-800-408-1388; or electronically (internet) at http://www.DWD.STATE.IN.US; or magnetically (for detailed information concerning magnetic reporting, please call 1-800-437-9136); or by first class mail to: New Hire Directory, Indiana Department of Workforce Development, 10 North Senate Avenue, Room SE 007, Indianapolis, IN 46204. If the employer chooses to transmit the report by electronic facsimile transmittal, electronically or magnetically, the report is considered timely if it is received by the department on or before the due date. If the employer chooses to mail the report to the department, whether mailing a paper form or some form of magnetic media, the report is considered timely if postmarked by the due date. An employer that has employees in two or more states and that transmits reports electronically or magnetically may designate one state in which to report all new hires. The employer must notify the Secretary of the U.S. Department of Health and Human Services which state will receive the reports. In addition to assisting in the enforcement of child support obligations, the directory may help to decrease the cost to Indiana employers of unemployment insurance and workers' compensation. Data from the directory will be matched with unemployment insurance and workers' compensation records to verify claimant eligibility for these programs. The Indiana Department of Workforce Development is the Indiana agency responsible for implementing this New Hire Directory. To assist Indiana employers in complying with the new law, there are "Directory of New Hires - Employer Instructions" and an "Alternative Reporting Form" available to employers. Please call 1-800-437-9136 if you have any questions. |
|
New Members | Halloween Events | Index - Past Articles |
